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Automation system
A system that finds, researches and contacts your best-fit prospects on a schedule.
This step
Daily schedule
Once a day, a timer starts the system. You choose the kind of customer to look for, such as dentists in Austin.
Run log
OutputSimulated, sample data
The workflow, explained
The demo above runs through these same stages. Here is what starts the workflow, what happens at each step, who or what does it, and what you get from it.
Once a day, a timer starts the system. You choose the kind of customer to look for, such as dentists in Austin.
Nobody has to press anything. The schedule runs in n8n, the tool that connects each step.
Prospecting still happens on your busiest days, because it no longer depends on someone finding the time.
The system looks through public sources such as Google Maps listings, LinkedIn and Instagram, and builds a list of businesses that match your niche, job title and location.
Apify, a tool that gathers public web data, working with Apollo, a business contact database.
A targeted list instead of a bought one. Without this step, someone spends hours searching and copying names into a spreadsheet.
For each business, AI reads what is public about it, including customer reviews, and looks for a real problem. In the sample, reviews mention long phone waits.
RelevanceAI and Perplexity, two AI research tools.
A real reason to get in touch. Without it, your outreach reads like every other cold email and gets ignored.
AI writes a short message built on that finding, sends it by email and records that it went out.
An AI writer inside the n8n workflow.
A personal note for each prospect without anyone writing it by hand, and a record of who was contacted.
The schedule checks whether enough leads are waiting. If the list is low it collects more, then researches and emails them. This is the dotted line in the diagram.
The n8n workflow, on its own.
A pipeline that does not run dry. Without it, outreach stops as soon as the first list is used up.
The message lands in the prospect's inbox, and each lead carries a status so you can see where it stands.
The system sends it. Your team takes over when a conversation starts.
You spend your time talking to prospects, not looking for them.
Sample runs
These are the same two runs as the demo above. The names and details are made up to show how the workflow behaves.
Starts with niche: dentists / city: Austin
Result
To: owner@lakeside-dental.example
Hi Maya, a few of your reviews mention long waits on the phone. We set up systems that pick up that load. Worth a short call?
Starts with niche: roofing / city: Denver
Result
To: hello@summit-roofing.example
Hi Dan, I could not find a way to request a quote on your site. A short form could send those straight to you. Want to see an example?
What you get
Built with
Exact tools depend on what you already use.
FAQ
A system that finds, researches and contacts your best-fit prospects on a schedule.
Hours spent chasing leads that never buy, and generic outreach that gets ignored.
Public sources such as Google Business and Maps listings, LinkedIn and Instagram, with Apollo through Apify.
No. Each message is drafted from the research on that prospect.
Usually not. We connect to the tools you already use, and scope any changes with you first.
Answer a few questions and send them to us. We will tell you what we would build, and what you do not need.